Leave Application For School & College Students

Leave application for School and College Principal and school teacher format are given here with important writing tips and guidelines. You will find here step by step information about how to write an application for school leave in English and Hindi.

The school and college procedure for taking leave is that the student of every class 1,2, 3, 4, 5, 6 7, 8 9, 10th even college students and their teachers would have to write leave letter for school principal or headmaster to notify the reason of their absence from school.

In every situation, students must mention the genuine reason for taking leave. Every understudy is entitled to write a Sick Leave application in case of any kind of health issue.

School leave Letter

If a student couldn’t write an application for leave in advance due to any emergency, like death in the family, grandma, or relative death then the student needs to submit a leave of absence application before joining his school.

How To Write An Application For Leave From School Or College

The most common reason for writing an application for school one day or few days leave is “urgent work”. While writing a leave application due to Important student should write the doctor advice about his health to take rest for (x) days.

Another most observed reason for asking leave is going to outstation to visit village, festival or going to Holly temple for puja.

In likewise situation students may require leave for two, three, or four days even one week. While writing this type of leave application students must clear the days of the required leave period.

If a student who granted leave from school for two days and still require more day then a student can write leave application after taken leave or leave extension application to principal.

Why Should You Write A Leave Application To  School Principal Or School Teacher?

It is a proper and necessary method to notify the principal or class teacher that due to some reason understudy will be unable to attend school classes for the next (X) days.

As we are robots, a break is a part of the study. There can be many reasons of leave to take a short break from school.

For example,

  • Forgoing to out of the station.
  • For urgent work
  • Going to native village.
  • For family function.
  • Application for a leave extension.
  • To attend sister, brother, uncle, and relative’s marriage ceremony.
  • For religious festival
  • Due to the death of the family member or relative

In case of taking leave from school due to any above-mentioned reason, students need to write a leave letter to the school principal.

An Overview Of, What Is A Leave Application For School? Know Its Reasons And Importance

School leave letter is a basic requirement of students to get leave from school to attend the marriage ceremony, family function, going out of the city, visit a native village, festivals and for several other reasons.

A student forwards his solicitation for getting leave from school for required days by submitting such a letter to the headmaster.

Leave from school is an essential right of every single student. An understudy may require leave for a few reasons besides his study, urgent work, personal reason, for sister’s, brother’s, cousin’s sister marriage and maybe for uncle wedding. In every situation, students must provide the reason for leave even for an early (half-day) leave.

1. In Case Of Emergency

Sometimes students are required to leave due to any unforeseen situations like the death of the family member or close relatives death ie, grandfather, uncle death.

Students can inform the school principal via leave application letter in case of doctor’s appointment in hospital due to students medical like eye check-up, jaundice operation. For such serious health issues, students might require leave for 10 days or 15 days even 1 month. Students must produce a medical note at the time of rejoining the school.

2. Leave After Taking Leave

A student can also submit a leave application letter to the school principal after taking leave of r leave extension request letter. You will find here many kinds of leave letter templates and examples.

3. In Case Of Emergency Or Family Member Death

A leave of absence letter for school is required when a student remains absent in school due to any emergency or health issues. Now a day a Student might be absent from school due to Covid-19 lock down.

Don’t worry about this if you could send a leave letter to your school teacher due to an emergency health problem. It can happen cause of your mother’s delivery or your mother/father’s illness. Here you would see, leave of absence letter sample by students and by parents.

School authorities announce vacation leave in every study year but probably any student couldn’t manage his vacation during the announced period because of his parent’s engagement. Before going to plan your vacation holidays aboard you might need to leave school for visa renewal.

If you want to write a leave application letter to the principal for vacation, follow our written application formats and pdf.

4. School Leave Policy

It depends upon your school policy to write a leave letter in English, Urdu, or Hindi. The procedure of writing the letter is a bit different in every language such as, to write leave l letter in Tamil, in Kannada, in Telugu, in Malayalam.

Application for leave

Significant Tips To Compose One Day Leave Application In School

Read these important tips and guidelines to write an effective leave application to the school principal.

  1. Principal Of Application- Leave application is a formal letter It is necessary to write it according to the procedure.
  2. Short And Purposeful- An application is a request letter. Write it short and to the point. Don’t write long sentences. Only focus on recipient requirements.
  3. Moral Accent- Write your letter with a well-mannered tone and make a greeting with respectable words.
  4. Apply With A Clear Reason- Your reason represents your request mention it.
  5. Mention Require Leave Period- Students should write the needed leave period to clear the due date of reporting at school.
  6. Say Thanks- Don’t forget to add a thanking note.
  7. Reread Your Application- Review your application to avoid grammar and punctuation errors.

7 Brilliant Points To Take In Notice While Writing An Application For Leave

  1. Write with decent sympathetic words over all the letters.
  2. Choose a polite tone sentence to start your request letter.
  3. Don’t be confused to request for leave as leave from school for any reason is your right.
  4. Try to write your letter on a single piece of paper and direct your communication to the point.
  5. Check the format to write your letter according to the procedure.
  6. Read your written letter again and children should contact their parents to check spelling and punctuation errors.
  7. Make at least two paragraphs in the body of the leave letter. First to describe your reason and second for the leave request.


  • Avoid informal words.
  • Write your leave letter on a single piece of paper.
  • Don’t overwrite on leave letter writing paper.

What Must Mention In School Leave Letter?

Following are the main things that must include in the leave application for writing the best application for leave.

  • Salutation.
  • Your school address.
  • The subject of your application.
  • Reason for required leave.
  • Put numbers of the required leave period.
  • Write a thanks note for leave approval.
  • Your Address.
  • Current date.

Scroll down, here is a sample leave application letter to the school principal or class teacher by a student. You can also save the leave letter Pdf. Let’s read some word format application samples.

Also Read: Request Letter for TC

15 + Sample Application For Leave In School

Following 15 selected leave application format are very useful for students.

Sample:1# Leave Letter For School By Student

In case of any urgent work, a student may require to leave for one or two days to complete his important piece of work. Students must have to submit a leave application to the concerned school teacher.

A student also needs to learn the rules and procedures of writing a leave application letter for exam preparation.

Below here is a unique leave application sample for students. School and college students can send this type of letter via email.

The Principal/Class Teacher
The East Indian School
Biswanath Charli, Assam, India

Subject: Leave application for a day.

Respected Sir/Madam,

With respectfully, my humbly request is that I, would not be able to attend my regular school classes tomorrow because I have an impotent piece of work at my home.

Therefore, kindly grant me leave for one day tomorrow’s date (D/M/Y).

I Shall be obliged for your support.

Obediently yours,
Class 5 A
20 January 2020

Sample: 2# One Day Leave Letter by Student Due to an urgent piece of work

A student is usually required to leave for one day from school to complete their important piece of work. Below is a format for a one-day leave application for students due to urgent work at home.


The Principal,
Garden High School,
(Kolkata, West Bengal),

Subject: Request one day leave for Urgent Piece of work.

Respected sir/Madam,

With due respect, I beg to state that, I am a student of class 8th B in your school. I have required one day’s leave because of a piece of work in the city. I need to accompany my grandma for shopping regarding upcoming wedding in my family.

Kindly, allow me to leave for one day (date).

I shall be obliged to you.

Yours Obediently,
Class 8th (B), Roll No.34

Sample: 3# Leave Letter For Going To Village

Visit outside places with parents is a fun full trip for child Students. A student might require to leave for one, two, three, or four days leave from school for going to visit a native place, village, temple, Tirupati, puja. The period of desired leave may depend upon the destination of their tour.

The Principal/Class Teacher
Indian School Of Excellence
Hyderabad, Telangana, India

Subject: Request for two days leave for going to native place.

Honorable Sir/Madam,

With respect, my humble request is that I want to go with my mother to grandma’s home in her village to attend a marriage ceremony. Because of this, I have required two days’ leave from 24 Jan to 25 Jan.

Taking above given reason in your kind views, kindly permit me requested leave period so that, I can visit my mother’s native place.

I Shall be thankful for your kindness.

Sincerely yours,
Class 6 A
23 January 2020

Sample: 4# Leave Application To Principal For Two Days Leave From School

Writing school application for leave for going out of the city it is necessary to put city name and also mention the purpose of going outside. For example, if you are going to attend a marriage ceremony the applicant should write this reason for taking leave from school.

At some point in time students need to go native place to attend a family function. In any case, the student should mention both the place name and the reason for going outside.

The Principal
Bawa-Lalwani Public School,
(Kapurthala Punjab),

Subject: Request for one day’s leave.

Respected sir/Madam,

With due regard, I would like to inform you that, I am Mr. Rohit Sharma student of class six, my roll number is 45. I want to go with my mother to our native place in the village due to some important work. So, I can’t attend my class today.

For this, kindly grant me two days’ leave.

I will be obliged to you.

Rohit Sharma

Sample: 5# School Leave Letter For Family Trip


The Principal/Class Teacher
Indian School Of Science & Technology
Hyderabad, Telangana, India

Subject: Request leaves application for three days.

Respected Sir/Madam,

Most respectfully, I am Mr. Rajesh father of Rahul studying in class 7th in your school. I have been sanctioned 06 days causal leave and I am planning to visit outside by train journey with my whole family. For this, I want on you to allow three days leave from 02 February to 04 February instant for my child.

I hope you would acquiesce to my apology for the above-mentioned leave period for my son.

Feeling great anticipation toward you.

Rajesh Kumar
23 January 2020

Sample: 6# Two Days Leave Application For School Principal By Parents

Sometimes students can’t continue his study in school due to fever. The student or his parents must inform the school authority by sending an application for absence from school due to a high fever.

Fever leave application must contain the required leave period. In case of long leave required a physician written note will also require at the time of rejoining.


The Principal/Class Teacher
Little flower high school
Chirag Ali Lane, Abids, Hyderabad

Subject: Request for one day leave due to fever.

Honorable Sir/Madam,

With respectfully, I beg to state that I am burning a high fever since last evening. My mother had called for a doctor for further treatment. So I am unable to attend my school classes for the next two days from (date) to (date).

I this circumstance, kindly grant me leave for two days. In case of required extra days leave I will inform you.

I would be thankful for your consideration.

Faithfully Yours,
Haresh Ram
Class 8th B
14 February 2020

Sample: 7# Leave Application For School Due To Emergency

The Headmaster / Principal,
APS School,
(Nankana Punjab),

Subject: Request for one day leave due to fever.

Most respectfully, I would like to state that, I am a student of Class 9th A in your school. I have had a fever since last night. Therefore, I am going to the doctor.

For this, I am not in better condition to attend my classes today. Kindly, sanction me leave for one day.

I shall be thankful to you.

Yours Obediently,
Class 9th (B), Roll No. 23

Sample: 8# Leave Of Absence Letter For School

A leave of absence application is a letter by the student, he needs to send when he couldn’t attend school due to fever or any unforeseen reason.

Suppose a student who was absent yesterday from school because of fever or health issue or because of his mother’s illness, can write past leave or leave of absence application to his Principal.

David Albert
Class 9th
21 February 2020

The Principal
The Brilliant School
New Paris Hilton Road the UK

Subject: Leave of absence.

Respected Sir/Madam,

consciously, I beg to say that, I could not attend my regular classes yesterday because I was suffering from migraine pain and fever. I will make my best efforts today to learn missing lessons with the help of my class fellow.

Along these lines, you are humbly requested to excuse my absence.

Expressing anticipation toward you.


Sample: 9# Application For Absent In School

Respected Sir,

I would like to inform you that, I couldn’t attend my regular classes for the last two days because my father was shifting our apartment.

We were facing a rent issue with the landlord so, we had to shift our home in urgently. For this, I couldn’t send an application for leave in advance.

I, therefore, request you kindly excuse me for my absence days from school.

Thanking you,

Faithfully Yours!,

Class 5 Roll No 24

Sample: 10# Leave Application By Student To Class Teacher

While writing an application to a school teacher a student should write a salutation as ” The Class Teacher”.

Start every para with the first capital letter. Child understudy of class 1, class 2, and class 3 can write his school name as Government “primary school” ” “Nursery School” or “KG School”.

The Class Teacher
The Senior Study School,
(Amritsar Punjab),

Subject: Request for two days’ leave for personal work.

Respected sir/Madam,

With due regard, I ask to express that, I am an understudy in Class 7th B in your school. I have required a day’s leave because I have to go airport with my parents to see off my uncle who is going to aboard.

In this way, I wouldn’t be able to attend my classes tomorrow. Generously, permit me to leave for one day (date).

I will be obliged to you.

Yours Obediently,
Amber Shamim
Class 7th (B), Roll No. 33

Sample: 11# Leave Request Application For School Due To Death In Family

Students compose an application for leave from school in event of the death of any family member or close relative.

To send an application due to the death, the student should mention their relationship with the passed one. For example, if you need to write a leave application for grandma or grandfather’s death you should write this as a reason for taking leave from school.

The Class Teacher / Principal,
Army Public School,
(Jalandhar Punjab),

Subject: Request for a day’s leave.

With due respect, I beg to say that, I am a student of Class 4th A in your school. I can’t attend my school today because my grandma has been passed over last night.

I, therefore, request you to allow me to leave for today (date).

I shall be highly obliged to you.

Yours Obediently,
Minhal Singh
Class 4th (A), Roll No.

Sample: 12#. For Going Out Of Station

The format of school leave application for going out of the station is required when students need to go outside due to any urgent, personal work or he might want to visit his festival. Anyway should keep some important points in mind while writing a leave application for going outstation.

First of all, the student should decide the specific period for his tour, second the name of the place where he is going to visit, and third the purpose of the visit.

The Class Teacher / Principal,
JIRS_ Jain International Residential School,
(Kamakura, Karnataka),

Subject: Request for one day leave for going out of the station.

With respect, my humble submission is that My mother is invited to attend a family function at my grandma’s village and I want to go with her to visit the village.

Therefore, I request you kindly permit me to leave for one day (date).

I shall be utterly obliged to you.

Yours Obediently,

Class 6th (B), Roll No. 21

Sample: 13# For personal Work

Leave for personal reasons might be a domestic issue. If you don’t want to show your reason for asking for leave you can request to your school teacher that you have required leave for a domestic issue.

The Class Teacher / Principal,
Govt Middle School,
Bombay India,

Subject: Request for one day’s leave for personal work.

With due regard, my humble accommodation is that today I can’t attend my regular classes due to a domestic issue. It is my benevolent request to you to allow me one day’s leave today.

I shall be highly obliged to you.

Yours Obediently,
Annand Lal
Class 6th (B), Roll No. 44

Sample: 14# Due To Grandma Death

Subject: Request for a day’s leave.

Honorable Sir,

Respectfully, I would like to inform you that, I have required two days’ leave because my grandmother has died.

I need to accompany my mother to go to her village. Taking the above-mentioned reason in your view, kindly allow leave for two days from school.

I shall be obliged to you.

Yours Sincerely,
Raj Kumar
Class 10th (B), Roll No.

Sample: 15# Due To Mother’s Delivery

Subject: Request for a day’s leave due to an emergency.

Respected Sir,

Respectfully, I want to inform you that, I can’t attend my school classes today because there is an emergency in my family. My father has to take my mother to the city hospital as she has reached at birth time.

In these circumstances, I request you to allow leave for today.

Obediently Yours,
Dravid Albert
Class 9th B

Sample: 16# From Teacher to Principal

The Principal,
Brilliant School
Chandigarh, Punjab

Subject: Request for a day’s leave due to mother’s illness.

Dear Sir,

With respect, I would like to inform you that, I am Mr (your name) class teacher of class 6th B. I have required leave for today because I have an appointment with a doctor in case of my mother’s sickness. Last week the physician advised some medicine but my mother’s health did not improve with the prescribed medicine.

I, therefore, request you kindly grant me one leave today (date).

I shall be obliged to you.

Mohan Lal
Contact No:

Sample: 17# Due to Unwell Leave Letter by Teacher To Principal

Subject: Request for a day’s leave.

Dear Sir,

I am writing this application to inform you that, I am unable to arrive at school today as I am suffering from a migraine headache and flu.

Taking a day’s rest helps me to recover my health and I hope, I will return to school in a normal routine the next day.

Kindly accept my apology and grant me leave for one day (date). In case, I would required extra days, I will inform you.


More 10+ sample letters to the Principal for leave.

FAQ’ On Leave Application For school 

1. What is a school leave application?

Answer- It is a formal request letter written by a student or his parents. The purpose of sending this letter is to notify the school authority about the reason for the student’s Absent.

2. What are the essential point to mention in the leave request application to the principal?

Answer- For writing a leave application you need to apply the following points,

1. Make Salutation (The Principal,).

2. Put School address (Name & Place of your school).

3. Make a Subject (purpose of application).

4. Describe Reason (which causes your need to leave).

5. Clear Required days (how many days you need leave).

6. Leave a Thanks note (write a thanking sentence for leave approval).

7. Provide Your Address (Student Name, Class, Roll No).

3. How do I write a past leave application to the school teacher?

Answer- Necessary points to mention in a request application for absence days leave,

  • Introduce yourself and describe your reason for being absent days.
  • Mention the number of days you remain absent from school.
  • Request with a polite tone for excuse absent period.
  • Attach documents ie doctor’s notes traveling tickets, etc.
  • Thanks for to note.

4. How to write a leave extension application to the principal?

Answer- Leave extension request application is required when a student is already on leave and he has required more leave days,

For example,

Subject: Request for a leave extension.

With due respect, I request in your honor that I am Mr. Parkash’s student of class six roll no 15. I am already on leave. My due date to report at school is (Date).

I have required more than two days’ leave because my uncle’s marriage has been postponed for two days due to a domestic issue.

For the above-mentioned reason, you are requested to grant me leave for two days from (date) to (date). I shall be obliged.

Thanking you,
Sincerely yours!
Mr. Parkash

Note: check leave of absence rules before writing an application for leave

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