Leave Application For Office [ How to Write ]14+ Samples & Writing Guide

Casual leave application for the office: When an employee decides to take a short or long break from the workplace due to any causal, emergency, or personal reason, he would have to submit a leave application to his boss or manager to maintain his office leave policy.

An employee is entitled to take paid casual leave for up to 10 days after performing a minimum of three months of regular duty. In the case of important personal work, he is also entitled to take up to three days of paid leave.

How To Write A Leave Application For Office Boss / Manager For Leave Of Absence


Asking for leave from the office is easy when you are eligible for leave like annual, maternity, and paternity leave, but it is really hard to request leave for personal reasons or in the case of going outside for necessary work.

Taking days off without permission from the boss is not only an obvious violation of office rules, but it is an employee’s loss of both pay and carrier. So, the employee should take advantage of his basic right by submitting an application for leave from the office for one day or the required period.

An emergency is an unforeseen incident for everyone. An application for leave in case of an emergency can’t be rejected. Every employee can compose a Sick leave email in case of a personal or family issue.

What Must Include In Leave Letter For Job Or Work?

  • Salutation: Make a salutation in your application to address your boss.
  • Subject: Make a purposeful subject for your leave application.
  • Subject: Make a purposeful subject for your leave application.
  • Greeting: Make a greeting sentence to impress your boss.
  • Reason: Write a valid reason with a brief explanation. You should write a clear reason why, as your manager can easily understand your problem.
  • Leave Period: Mention the required leave period from date to date.
  • Working plane: You should share your working plan with the next duty employee to avoid inconvenience during the leave.
  • Leave Period: Mention the required leave period from date to date.
  • Contact info: Provide your cell phone number or email ID so your co-worker can contact you in case of any queries or urgency.
  • Signature: Provide your signature at the end of the application.

14+ Leave Application For Office Template


A specific format is enough guidance to craft the required leave application to the boss or manager. Here, you will find several designed formats. You can choose one to copy and paste or share with your friends.

Leave application for office sample

1. Sample Leave Letter For Office


Sample 01

To,

The (Recipient Name)
(Institute Name)
(Institute Address)

Subject: Causal leave application.

Respected Sir/Madam,

Most respectfully, I would like to convey that I have urgent family work to do. For this, I would have to meet with one of my relatives who lives some 100 kilometers away.

You have benevolently requested to allow me to go outstation to fulfill urgent work.

I shall be thankful to you.

Employee Name:
Signature:
Date:

Sample 02,


To :(Recipient Address)

Subject:- Leave Required For Urgent Work.

Respected Sir/Madam,

For your information, I am an employee under your supervision (enter your department name). My family is planning my younger brother’s marriage, so I need to support my family with an expensive shopping spree today.

Subsequently, I am writing this for a holiday on (date).

I will be grateful to you.

Employee Name:

2. One Day Leave Application For Office


Subject: Request leaves application for a day.

Respected Sir/Madam,

Most respectfully, it is stated that for a few days, I was on notice from my landlord to urgently empty his loft. Today I have decided to shift my family into a new apartment.

This way, I have to take an absence day. Kindly concede the request.

Employee Name:

Also check: Application For Medical Leave

3. Leave The Office Early Application Sample


Sample 01

Subject:- Half-day Leave application.

Respected Sir,

Most respectfully, I would like to submit to you that I require a half-day leave today as I need to visit the hospital where one of my relatives is admitted and I have asked for a blood donation.

Therefore, you are requested to grant me a half-day leave. I will try my best to answer inquiry calls urgently.

Sample 02,


To :(Recipient ID)

Subject: Request for half a day

Greetings of the day,

Respected sir, I might want to submit to you that I require half-day leave today as I have to visit the emergency clinic where one of my relatives is admitted and I have requested blood.

As a result, I’ll need half a day to get to the hospital.

Employee Name:

Sample 03


To:(Recipient ID)

Subject: Early leave request.

Respected Sir/Madam,

Greetings of the day,

Most respectfully, I would like to inform you that I have urgent work at home, so I will arrive late at the office.

Therefore, kindly grant me an early leave for today.

I shall be appreciative of your kindness.
Many thanks to you.

Employee Name:

4. Emergency Leave Application For Office


Sample 01,

Subject: Emergency leave application.

Respected Sir,

Most respectfully, I am sadly informing you that my uncle has died of a heart attack. His passing is a heartbreaking misfortune for our family. His kids are too little to deal with a burial service.

For this, I humbly request an allocation of two days’ leave from November 21 to 22. I would be appreciative of this support.

Much obliged to you.

Employee Name:

Sample 02


To:(Recipient Address)

Subject:- Leave request application.

Respected Sir/Madam,

Greetings of the day,

Most respectfully, I would like to inform you that I cannot join the office today because one of my close relatives has died today. Therefore, you are requested to permit me to take a day off on September 21, 2020.

Obliged to you.

Employee Name:

5. Leave Of Absence Application By Employee For Urgent Work


Sample: 1

Subject: Leave application due to urgent work.

Respected Sir,

Most respectfully, I would like to submit to you that I have urgent work at my home regarding my family and I have no option to come to the office tomorrow.

Kindly provide me with leave on March 3, 2020. I would be appreciative of this support.

Much obliged to you.

Employee Name

Sample 02


To:(Recipient ID)

Subject:- Leave Request for one day.

Respected Sir/Madam,

Greetings of the day,

Most respectfully, I would like to inform you that I have urgent work at home regarding my family and I have no other option for working today. Therefore, kindly grant me leave for today.

I shall be grateful for your kindness.

Employee Name:

Application for leave from office rules and guidelines

6. Leave Application For Office For Self Marriage


Subject: Leave application for the marriage ceremony.

Respected Sir,

Most respectfully, I would like to submit that my marriage has been fixed. Hence, I am keeping in touch with you today to demand some time off from work through (date) till (date).

Sympathetically, award me leave for right now. I guarantee you that I’ll finish my work on time after I continue. I have handed over my work to (co-worker’s name).

Thanking you

Employee Name:

7. Leave Application For Office For Wedding Ceremony


Sample 01,

Subject:- Leave function application.

Respected Sir,

Most respectfully, I would like to submit that there is a wedding coming up in my family involving kith and kin relationships and I can’t let it go because of close relations.
Kindly assign another person to cover my work for two days from April 12 to 14, 2020. I shall be highly obliged to you.

Employee Name:

Sample 02


To:(Recipient Name)

Subject:- Leave Required for Brother Marriage.

Respected Sir/Madam,

Greetings of the day,

With respect, I would like to submit to you that my younger/elder brother’s marriage has been scheduled for (date).
It’s time for me to show my affection. I would have to participate in the arrangements and support my family to finalize the necessary things.
Kindly concede my solicitation for leave from February 11 to February 14, 2011.
I will be obliged to you for supporting me and my family.

Many thanks to you.

Employee Name:

Sample 03


To:(Recipient Address)

Subject:- Leave Required for sister marriage.

Respected Sir/Madam,

Greetings of the day,

With respect, I would like to submit to you that my younger/elder sister’s marriage has been scheduled for (date).
In this regard, I am asked to do some shopping and make some necessary arrangements. As you better know, the elderly have to take on extra family responsibilities.
I’m hoping that will allow me to leave between January 14 and January 16. I will be profoundly obliged to you for your help.

Many thanks to you.

Employee Name:

8. Leave Application For Office For Going Outstation


Subject:- Leave application for going to outstation.

Respected Sir,

Most respectfully, I would like to submit that I have a significant individual issue to attend to in my old neighborhood because of which I won’t have the option to go to the workplace from (start date) to (end-date).
Mr. (co-worker) has agreed to run my work during my absence.
I shall be highly obliged to you.

Employee Name:

9. Leave Application For Office For Family Function


Sample 01

Subject:- Leave application for a family function.

Respected Sir,

Most respectfully, I would like to submit that my son’s birthday is coming up on (date). Many of my friends and relatives are going to be invited to his birthday.
Therefore, you are requested to allow me to leave for one day so I can arrange a birthday party for my son. I shall be highly obliged to you.

Thanking you.

Employee Name:

Sample 02


To :(Recipient ID)

Subject:- Leave Required For Family Function.

Respected Sir/Madam,

Greetings of the day,

It is for your information that I am an employee under your supervision in (enter your department name) .my daughter’s birthday is coming over on (date).

As I have invited a significant number of my companions and family relatives to join the party.

Kindly concede my leave request on 12 January 2020.

Employee Name:

10. Leave Request Application By Employee Due To Transport Problem


Sample 01,

Subject:- Leave application for a day.

Respected Sir,

Most respectfully, I would like to submit that I can’t manage to arrive at the workplace because of a strike in my area. I have tried my best, but nothing to reach me.
I would be thankful for your support if you allowed me to stay home safely today, February 11, 2022.
I shall report for duty tomorrow. Many thanks to you.

Employee Name:

Sample 02


To:(Recipient Name)

Subject: One day leave Required.

Respected Sir/Madam,

Greetings of the day,

For your information, I am an employee under your supervision (enter your department name). I can’t join the office because of the (transportation) strike in the city.
I have attempted my best, but I failed to arrange anything, so kindly let me stay at home on December 23rd, 2021. I

will fulfill my obligation tomorrow.

Much gratitude to you.

Employee Name:

Sample 03


To:(Recipient)

Subject:- Request for leave.

Respected Sir/Madam,

Greetings of the day,

This is to inform you that I can’t come to the office today due to heavy rain. All roads and streets in my area are fully covered with rainfall water. There is no way to manage the distance to the office.
Therefore, grant me leave for one day today. I shall be thankful to you.
Many thanks to you.
Employee Name:

11. Paternity Leave Application Sample


Example 01,

Subject:- Paternity Leave application.

Respected Sir,

Most respectfully, I would like to submit that I have been honored with a baby Boy/girl. Therefore, I have decided to take a break from (date) to (date) in the account of paternity leave.

I have discussed with my colleague, (colleague’s name), to address any consumer proposals and editions for my benefit while I am away. I have additionally given overall consecutive work on my present responsibility to him/her.

In the event of an urgent need, I can become on (Phone Number) and (email).  I shall be obliged to you.

Employee Name:

Example 02,


Subject:- Paternal Leave application.

Respected Sir,

This is to Communicate to you that my wife is in her last phases of pregnancy and is expected to convey before the current month is over.

She has been confronting some minor confusions and has been unwell for as long as scarcely any days. As we don’t have parental help right now, I have to remain with her until she conveys, and for the following hardly any weeks after conveyance.

In this way, I have required paternity leave from (date) to (date).

I shall be highly obliged to you.

Employee Name:

12. Maternity Leave Application By Female Employee


Subject:- Maternity Leave application.

Respected Sir,

My motivation for writing this application is to apply for maternity leave as referenced in our association’s arrangement for female representatives.

A well-known female doctor has suggested I take maternity leave from (Start Date) to (End Date). I trust that this solicitation will be authorized.

As I will be away for a significantly extensive stretch, I have depended (Colleague’s name) on my obligations.

I would be thankful to you

Employee Name:

13. Annual leave Application For Office


To: (Recipient)

Subject: Annual Leave Required.

Respected Sir/Madam,

Greetings of the day,
With respect, I would like to inform you about my nonattendance from the office for (number of weeks/days).

I am facing a family property issue at my native place. So, to take benefit of my yearly leave stipend given by the organization.

Meanwhile, my undertakings will be taken into consideration by (co-worker name) in my nonattendance who will present the week-by-week reports to you on the standard interim.

Many thanks to you.

Employee Name:

14. Tentative Leave Application For Office


To: (Recipient)

Subject:- Tentative Leave Required.

Respected Sir/Madam,

Greetings of the day,

Most respectfully I would like to submit to you that I need (number of days) leave to start from (date) to (date). It is because I have planned a trip with my family on the arrival of my son from abroad.

Therefore, you are requested to approve my leave request. (Co-worker name) will cover for me during my nonattendance and will temporally assume my duties.

I shall be grateful for your kindness. Thank you very much in advance.

Employee Name:

Note: Read leave policy tips before applying for leave

FAQ’s On Leave Of Absence Application For Office

Question 01: How to write a leave application To Office?

Answer: Check out the following most important compulsory things you would have to mention in your leave letter

  • Recipient address
  • Subject
  • The reason behind applying for leave
  • Required leave period
  • Emergency contact info
  • Signature

Question 02: How does an employee write a leave application?

Answer: leave application from government employees is an official document. Following are important points that should be mentioned in an office leave letter.

  1. Salutation: Address your recipient Boss / Manager
  2. Nature or subj of your application
  3. The actual reason for the required leave
  4. Numbers of desired leave
  5. Rejoining date
  6. Provide a colleague name who can run your office during your leave period.
  7. Office pending work details or working plan.
  8. In case of urgency contact information.
  9. Signature
  10. Current date

Question 03: How to apply for leave for personal reasons?

Answer: Applying for leave for personal reasons that might be secret or you may don’t want to provide your reason in the leave application. Follow the following tips to write a leave application for your reason.

  • Firstly share your story with your co-worker who can handle your work during your absence.
  • Mention your co-worker’s name in your application.
  • Tell your boss that he is even qualified to run office work.

Question 04: What is the difference between paid and unpaid leave?

Answer: Paid and unpaid leave are depends upon organization policy. If a government employee is authorized to take one day vacation after working for 20 workdays. Extra vacation days will be counted as unpaid or half-pay leave.

Similarly, if private institute labor is authorized to get one day vacation after working for 18 days, taking extra absence days will be counted as unpaid leave.

1 thought on “Leave Application For Office [ How to Write ]14+ Samples & Writing Guide”

  1. People have forgotten this truth, the fox said. But you mustnt forget it. You become responsible forever for what youve tamed. Youre responsible for your rose

    Reply

Leave a Comment